Electric Athletics Health and Safety Policy

Name of organisation: Electric Athletics 
Designated person(s): Becky Whittle 
Health and Safety Officer: Becky Whittle 

The following statement sets out the health and safety objectives for our establishment. We will:

• Take all reasonable steps to provide safe and healthy conditions for athletes, staff, volunteers, members of management committees, visitors and others who may be affected by our activities
• Ensure compliance with all relevant health and safety legislation
• Accept responsibility as an organiser and will provide adequate resources to implement this policy
• Accept that health, safety and welfare are an internal part of our activities and will take steps to manage these
• Expect all staff and volunteers to co-operate in complying with their legal obligations and take reasonable care of their own health and safety and give due regard to the health and safety of others
• Be committed to providing the necessary information, instruction and training to all employees, volunteers and children where applicable
• Be committed to regular evaluation and review of our health and safety policy to ensure its objectives are met and, as necessary, to modify the policy in light of new legislation and other changing circumstances

Responsibilities for implementing and reviewing the organisation’s health and safety policy are detailed below. 

Management Committee
The management committee has overall responsibility for health and safety. For its part, the management committee will:

• Delegate one person to be the health and safety officer for the organisation
• Make sure health and safety issues are paramount
• Make sure adequate resources for health and safety are made available
• Consult with staff and make sure relevant training is carried out; and
• Monitor and review the health and safety arrangements.

Named Designated Persons
The named designated persons are responsible for day-to-day health, safety and welfare and will:

• Develop a safety culture throughout the organisation.
• Take day-to-day operational decisions
• Draw up safety procedures
• Make sure coaching staff and volunteers are aware of their responsibilities
• Make sure that visiting adults working with children are made aware of all relevant agreed health, safety and welfare routines and practices
• Update the notice board
• Make sure everyone is told about any hazards on site
• Make sure that a system for reporting and recording accidents is in place and monitored
• Make sure that effective arrangements are in force to facilitate ready evacuation of the building in the case of fire or another emergency
• Monitor effectiveness of procedures.

The designated persons may delegate any of these tasks to named individuals by agreement of all parties. However, the designated persons remain responsible for health, safety and welfare on a day-to-day basis. 

Staff and Volunteers
All staff and volunteers will:

• Support the implementation of health and safety arrangements as required by health and safety legislation
• Take reasonable care of themselves, children and others
• Ensure, as far as reasonably practicable, that training areas, recreational spaces and other areas which are accessed by the athletes are safe and free of hazards
• Report any concerns, shortcomings or near accidents immediately to the relevant coach, designated person or health and safety officer
• Read the policy and comply with the agreed standards
• Store potentially dangerous materials safely

Training
The health and safety officer will attend regular training courses about health and safety matters, including first aid. Relevant information will be passed on to other members of staff and volunteers after the training. 

First Aid
The first aid kit is kept in the main gym, which is accessible to all members of staff and volunteers. The health and safety officer are responsible for keeping the first aid kit up to date with supplies. There must be at least one qualified first aider on site at all times. All of our coaches are first aid trained. 

Accidents and Dangerous Occurrences
All accidents and injuries that result in any first aid given must be recorded in the accident book and logged within the Coacha app, which all coaches can access. All head/facial injures, regardless of severity, must be recorded. The coach of the class and parents must also be made aware of the injury. Head injuries will result in the athlete not being able to continue training for the rest of the session. If necessary, the health and safety officer will be responsible for informing the appropriate parties, and for setting up any subsequent enquiry. 

In an emergency, if a child needs to go to hospital, an ambulance should be called by the health and safety officer, or designated person or coach by dialling 999. Parents or carers will be told immediately. If both the parents and the next emergency contact are unavailable, a member of staff will accompany the child to hospital. 

Health and Safety Induction
The health and safety officer runs sessions for new staff and volunteers to discuss the general health and safety management arrangements and emergency procedures, including the policy. 

Monitoring and Review of Policy
The designated person(s) or leader and the health and safety officer will carry out an annual review of this policy to ensure that new regulations are being met and that the contents of the policy remain valid. The views of children, young people and their families, staff, volunteers and members of the management committee will be sought. Risk assessments will be carrier out by the health and safety officer and the designated person or leader on a regular basis. 

For more information or further clarification regarding this policy, or any health and safety issues in general, please contact the director of the club Becky Whittle at electricathleticsuk@gmail.com 

Date Revised: April 2025